Overnight Trip Policies

  1. All overnight trips must be approved by the Overnight Trip Coordinator before they can be publicized. A potential leader must follow the procedures for leading a trip as determined by the Overnight Trip Coordinator. Overnight trips are announced in the newsletter or on the website.
  2. Overnight trips are limited to members:non members are invited to join using the application in the monthly newsletter or on the website.
  3. All spaces are filled on a first-come, first-served basis. Participants can reserve a place on a trip by mailing or delivering the Overnight Trip Application, payment and self-addressed stamped envelope to the trip leader. Space is not reserved until receipt of required deposit or payment. The date of receipt is the earlier of the postmarked date or the date of physical delivery to the trip leader. 
  4. Participants must provide an email address or a self-addressed, stamped envelope with payment so the leader can easily provide trip information. 
  5. Other ONC Chapter members are considered members and can go on Portland chapter trips.

Waiting List

If a trip is full, applicants can be placed on the waiting list by sending the trip leader an application and trip fee. The application and fee will be held by the leader until a space becomes available; at that time, the particpant will be asked if s/he wishes to join the trip.  Those not offered a place on the trip will have their payment returned.

 

Trip Cancellation Policy

Oregon Nordic Club – Portland Chapter

Trip Cancellation Policy

Notify the trip leader ASAP if you must cancel, even if it is a shared-cost trip and no deposit has been paid. Trip fees are nonrefundable unless a replacement is found.

The following applies:

  1. If the participant desires a refund, they are responsible for finding their own replacement. Check with the trip leader to get a copy of the waiting list; this list can be used to locate a replacement. The participant should cooperate with the Trip Leader to draw on the waiting list for a replacement member. Once a replacement has been secured, a written or e-mail request for refund must be sent to the Overnight Trip Coordinator. Once it has been confirmed that a replacement participant has paid for the tour, a refund will be issued within 30 days, less $10.
  2. If a replacement is not secured, the participant is accountable for the full cost, and no refund will be issued.
  3. If the participant has paid a deposit only, and withdraws from the trip without finding a replacement, the full amount of the deposit is forfeited and no refund will be issued.

ONC has made arrangements withTravel Guard Insurance for a special travel insurance program for trips, which covers death of a family member, major illness, or injury. It is recommended that members sign up with TravelGuard at the following special site, make their own arrangements for travel insurance, or take personal responsibility for lost funds.